If your company is still using the same print setup from years ago, it may be time to consider a print assessment to evaluate the efficiency of your print fleet. In today's fast-paced business world, staying competitive and maximizing resources is crucial.
A print assessment can provide valuable insights into your print environment, uncovering areas for improvement and cost-saving opportunities. Let's dive in and learn why a print assessment is a vital tool you can use to optimize your operations and stay ahead of the curve.
In this article, we’ll discuss:
A print assessment is a comprehensive evaluation of a company's print environment. It involves analyzing the current state of the print fleet, including printers, copiers and other devices used for printing. The assessment aims to identify gaps and opportunities for optimization.
The concept of a print assessment is rooted in the idea that businesses can benefit from understanding their print environment better. By gathering and analyzing data, business leaders can make informed decisions about the composition of their print fleet and find opportunities to increase efficiency and reduce costs.
During a print assessment, various factors are considered, such as print volume, device utilization, print security and environmental impact. This evaluation will help you gain a holistic view of your organization’s print environment in order to make strategic data-driven decisions.
When you conduct a print assessment, you can expect to learn if your current print environment is serving your organization, efficiently. Or, if areas of inefficiency and opportunities for improvement are uncovered.
By understanding the current state of your print fleet, gaps can be identified, and strategies implemented, designed to optimize printing processes.
In addition, you’ll gain insights into how to better streamline your print fleet and reduce budgeted costs. Through analysis, underutilized printing devices can be identified and consolidated to reduce maintenance and supply costs. You may even reveal critical areas where print security needs improvement, ensuring sensitive information is protected.
Furthermore, a print assessment will help you align your print environment with sustainability goals. By identifying opportunities to reduce paper waste and energy consumption, your organization will be better positioned to implement eco-friendly practices that contribute to a greener workplace.
Whether you conduct your own print assessment, or you enlist the help of a Managed Print Services (MPS) provider, there are key principles that should be used to guide your discovery process.
These principles will help reveal the true abilities of your current print environment. And you’ll be armed with the information needed to make informed decisions about how to make the best use of your financial resources.
Here’s five key principles you’ll need to include as a part of your print assessment procedures:
After your print assessment is complete and the data has been analyzed, you will be ready to start evaluating changes to optimize your print environment.
While every organization’s needs are different, we at Troyka-TC have conducted thousands of print assessments. Some common change recommendations often include:
By implementing changes based on print assessment data, you’ll create a more efficient and cost-effective print environment.
Organizational needs and goals change over time. Your print environment should evolve with them. That’s why it’s essential to include strategies that will future proof your print environment and keep your operations running smoothly.
Here are some strategies to consider as a part of your plan:
By future-proofing your print environment, you can ensure that your organization remains agile, efficient, and adaptable through the years to come.
Looking to conduct a print assessment at your organization? Contact the Troyka-TC for a free, professional review of your business technology and recommendations for enhanced efficiency.
