GUIDE TO PRINTERS FOR SCHOOLS
Document Printing & Management
Solutions for Education
4,000+
educational institutions and school districts get their printing and content management needs met by Troyka-TC (GFC). Should you?
Read on to learn more about the benefits of Managed Print Services for Education and other content management solutions.
MANAGED PRINT
An Ideal Solution for Education
Whether a small private school, a large urban school district or a prestigious university, there’s a cost-effective solution to fit your needs.
Public K-12
Schools
Private
Schools
Universities &
Colleges
Get The
Back to School Print Guide
Supporting Current School Initiatives With Managed Print
Benefits of
Managed Print
for Schools
Managing an entire fleet of printers is a major challenge for budget-strapped schools and staff. Demands on IT teams have skyrocketed due to the influx of critical technology for student learning and staff. Having to fix and maintain a large fleet of printers becomes a distraction and often gets put at the end of the list.
With a print assessment from an experienced Managed Print provider, most schools discover they can significantly reduce the number of printers they have on hand (and reduce the hassle and headaches).
Leave the service and management of your print environment to the professionals at GFC and benefit from our imageCARE+ program, offering:
- Just-in-time toner replacement
- Cartridge recycling
- Proactive onsite service
- Remote device monitoring and security
- Client portal and help desk support
- Output and asset management
- Spreadsheet invoicing
- Print security
- And more
- MARQUETTE UNIVERSITY
- Bruce Goldade, Copy Center Manager
THE UNIVERSITY OF WISCONSIN-MADISON, CHEMISTRY
- John Meyer, IT Director
WISCONSIN LUTHERAN COLLEGE
Mini Case Study
Racine Unified
School District
The print environment for the school district of Racine, Wisconsin had gotten out of control. There was no way to determine how much they spent on printers and supplies or even how many machines they owned. They implemented a Managed Print Services program from Troyka-TC and experienced the following benefits:
- Annual savings of $70,000
- A $92,000 energy rebate
- Reduced the number of printers from more than 2,000 machines across 32 campuses down to fewer than 300 without impacting efficiency or productivity
- Machines were administered remotely, and costs and budgets were tracked accordingly
"The cost savings have been fantastic. We are able to see how much we are spending and find much more efficient ways to do the same jobs." RACINE UNIFIED PUBLIC SCHOOL DISTRICT
MAXIMIZE
Document Security
A critical aspect of print management is ensuring student records and other confidential information remains secure. GFC provides enterprise-level print security to help schools comply with the Family Educational Rights and Privacy Act (FERPA) and other regulations. Our robust security software and protocols help prevent cyber attacks, internal threats and other potentially harmful activities with:
- Remote device monitoring
- Print management software (PaperCut, uniFLOW, FMAudit, etc.)
- User safeguards (pull printing, badge readers, PINs, etc.)
- Two-factor authentication
- Security incident response plans
- Firmware update strategies
- End-of-life print security protocols
- And more
SIMPLIFY YOUR SCHOOL'S
RFP Process for Printers
Technology has changed dramatically in recent years, and printers for schools are no exception. Issuing an RFP for printers based on past vendors or knowledge could be a misstep. By working with a qualified Managed Print provider up front, you can better understand how print technology has evolved and which goals and compliance requirements your organization must meet to develop an accurate RFP and RFQ.
Contact the print and ECM experts at Troyka-TC for a free assessment of your organization’s print environment and to provide recommendations based on best practices and cost-saving strategies. We’re here to help.
Keep Learning
Educators know the value of teachable moments. Take the time to learn more about how Managed Print Services and other technology solutions can benefit your school or university. Check out the following articles with an emphasis on education.